The AI sales operating system for clinic groups
We operate the layer between your marketing spend and your treatment calendar — eight AI agents under your governance, one revenue ledger, and demand generation run by the same team.
Illustrative view of the STOAIX console with sample data.
Demand
Google & Meta campaigns, SEO engine, landing pages — built and optimised by AI, reviewed by our strategists.
Sales
Every call answered, every lead contacted in under a minute, every follow-up completed. No lead goes cold.
Loyalty
Post-treatment surveys, review collection, recall campaigns — the patient base keeps producing revenue.
Specification
Integrated with the systems your clinics already run
Two-way sync. No migration, no parallel data entry.
WhatsApp, HubSpot, Salesforce, Twilio, Zapier, Make, Go High Level, Calendly, Pipedrive, Zoho CRM, Google Ads, Dentally, Pabau, Fresha, Acuity, Dentsoft, Komo CRM, Google Calendar, Slack, Instagram DM, Telegram, Notion, Airtable, Webhook API
Deployment
Audit
Call recordings, response times, lead sources and CRM hygiene reviewed against 500+ clinic benchmarks.
Configuration
Numbers, channels, CRM and PMS connected. Agents trained on treatments, pricing bands and escalation rules.
Controlled launch
One channel, one clinic, supervised. Transcripts reviewed daily with your team.
Scale & governance
Remaining channels and sites switched on. Monthly performance review with a named account lead.
Governance
KVKK & GDPR compliant
Data processing agreement, regional hosting, full audit trail.
Multi-site ready
Permissions and reporting split by clinic, language and team.
Role-based access
SSO, audit logs and team-level visibility controls.
Dedicated onboarding
A named specialist for setup, training and the first 90 days.
Footprint
Questions clinic groups ask
Is this an AI receptionist?
Reception is one of the eight agents. An AI receptionist answers the call that comes in; STOAIX also runs what happens before and after it — demand generation, a callback within 60 seconds, multi-channel follow-up, dormant lead reactivation, filling cancelled slots, post-treatment surveys and recall.
How do you work with our clinic?
As a business partner, not a software subscription. The agents work alongside your front desk rather than replacing it, and hand over on your escalation rules — anything outside the treatments and pricing bands they are trained on goes to your team. Our strategists review the campaigns and a named account lead runs the monthly review with you.
Does it work with the CRM and clinic software we already run?
Yes — two-way sync with 24 systems including HubSpot, Salesforce, Dentally, Pabau, Fresha and Google Calendar, plus a webhook API. Nothing is migrated and nobody enters the same data twice.
How does it work across multiple sites?
Permissions and reporting are split by clinic, language and team. Each site sees its own pipeline; the group sees one consolidated record.
How is KVKK and GDPR compliance handled?
A data processing agreement, regional hosting and a full audit trail. Role-based access with SSO and audit logs controls who can see what.
How long does deployment take?
Four stages: audit, configuration, a supervised launch on one channel at one clinic, then scale. Supervised and reversible at every step — nothing is switched on all at once.